Monday.com vs SharePoint for a 50-person team

Short answer: if your company already pays for Microsoft 365, SharePoint is usually the cheaper choice for 50 people, because it comes with the plan you already have. Monday.com costs extra for every person, but it is faster to set up and easier for people who do not like to build things. Pick by who will set it up and who will keep it running, not by the feature list.

At a glance

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Item	Number	What it means for you
monday.com Free plan	Up to 2 seats	Too small for 50 people. A team this size must pay.
monday.com paid plans	Start at 3 users	Plans start from 3 users, so 50 seats is well inside the range.
SharePoint list size	30 million items	A list will not run out of room for a team of 50.
One view at a time	5,000 items	A view or query handles 5,000 items at once. Filter or index big lists.
File on a list item	250 MB	The largest file you can attach to one list item.

What each tool is

Monday.com is a stand-alone work tool that you pay for by itself. You make boards, add columns for owner, status and due date, and turn on views such as a calendar or a timeline. It is made for tracking work, so a new board takes a few minutes.

SharePoint is part of Microsoft 365. Inside it, Microsoft Lists gives you tracker tables with the same kinds of columns. Lists sit on team sites that also hold files, pages and news. SharePoint can do a lot, but it is a toolbox. Someone has to shape the pieces into a tracker your team likes.

The price for 50 people, worked out

Prices change, so check each page before you buy. Here is the math for one year with 50 people.

Monday.com:

Basic is $9. 50 seats x $9 x 12 months = $5,400 per year.
Standard is $12. 50 seats x $12 x 12 months = $7,200 per year.
Pro is $19. 50 seats x $19 x 12 months = $11,400 per year.

One note on the monday.com numbers. monday.com says teams of more than 40 users can request a quote to get an exact price. Your real price for 50 people may be higher or lower than the math above, so ask monday.com for a written quote.

Plan limits matter too. Standard lists 250 automation actions and 250 integration actions per month. For 50 people that can run out fast. Pro lists 25,000 of each. Timeline and Gantt views start at Standard. Private boards start at Pro.

Microsoft 365: Prices differ by plan and change often, so I list none here. Read the current per-user price for your plan at https://www.microsoft.com/en-us/microsoft-365/business/compare-all-microsoft-365-business-products before you compare. Microsoft says users need a license that includes SharePoint to use it. That page lists Lists among the features of plans that include SharePoint. Confirm on the plan page that your plan is one of them.

The key point does not depend on exact prices. If your 50 people already have Microsoft 365 licenses that include SharePoint, SharePoint costs you nothing more for the licenses. The tracker is then a build cost, not a monthly fee. With monday.com you pay the per-seat fee on top of what you already pay Microsoft. For a cost view of a SharePoint tracker, see our guide "What a SharePoint tracker costs" at https://250highstreet.com/guides/what-a-sharepoint-tracker-costs.

Comparison table

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Topic	Monday.com	SharePoint
Setup speed	fast, minutes per board	slower, needs planning
Cost for 50 people	new per-seat fee (see math above)	no extra license if your Microsoft 365 plan includes SharePoint (check your plan)
Ease for non-technical staff	very good	good once built, rough when you build it
Views (board, calendar, timeline)	ready made, some on higher plans	list, calendar and board views, fewer styles
Files and company pages	basic	strong
Control over data and sign-in	separate system	same sign-in and rules as the rest of Microsoft 365
Limits on automation	capped by plan	depends on your Microsoft plan and flows

Where monday.com wins

Be fair: monday.com is better in several ways.

Speed. A team with no technical help can have a working board the same day.
Looks and feel. Boards are clean and friendly, and people tend to use them.
Views. Timeline, calendar and kanban are ready to switch on.
Less to maintain. The vendor runs the tool. You do not need a person who knows SharePoint.
Mixed teams. People who do not use Microsoft 365 can still be part of the work.

Where SharePoint wins

Cost, if you already pay for Microsoft 365. No second per-person fee.
One sign-in and one set of rules. Your IT team already controls who can see what.
Files. Documents, pages and trackers live together.
Fit with other Microsoft tools such as Teams, Outlook and Power Automate.
Custom shape. If your process has odd steps, you can build exactly that.

Pick monday.com if

You do not have Microsoft 365, or only a few people use it.
Nobody on the team can build or fix a SharePoint site.
You need a tracker this week, not this quarter.
The budget for a per-seat fee is approved and you have a written quote for 50 seats.
People care a lot about timeline and calendar views.

Pick SharePoint if

Everyone already has a Microsoft 365 license that includes SharePoint.
You want to avoid a new monthly bill for 50 seats.
Your IT rules say work data must stay inside Microsoft 365.
You have someone, or can hire someone, to build and own the tracker once.
You also want files, pages and the tracker in one place.

A simple way to decide

Count how many of the 50 people already have a Microsoft 365 license with SharePoint.
Ask monday.com for a written price for 50 seats on the plan you need.
Add the one-time cost of building a SharePoint tracker, or the time to do it yourself.
Compare the cost of year one and year two. SharePoint often looks better in year two, because the build is a one-time cost.
Run a two-week trial of one real process in whichever tool is the closer fit.

The mistake to avoid

Many teams buy a tool and then find nobody owns it. Either tool fails if no one decides the columns, the statuses and who updates what. Write down one owner, one status list and one due date rule before you pick. Then the tool matters much less.

When to get help

You can build all of this yourself in Microsoft 365. If you would rather have it built and tested for your team, I do that. A tracker like this is a fixed price: $5,000 for one, built in 2 weeks. See "What a SharePoint tracker costs". Bring one example of the problem to a free call.

Tell me what's still manual

I am Al Davies. I run 250 High Street LLC and build SharePoint trackers and Power Automate flows for operations teams. I work remotely. The first call is free, and I will not try to sell you anything.

See trackers I built: Tools I built

FAQ

Updated 2026-10-27.

Is SharePoint free?

Not by itself. It comes with Microsoft 365 plans that include SharePoint, so it adds no license cost if you already have one. Check Microsoft's plan page for yours.

How much does monday.com cost for 50 people?

At the listed yearly prices, the math is $5,400 (Basic), $7,200 (Standard) or $11,400 (Pro) per year. Seat tiers and quotes for larger teams may change the number, so ask for a written quote.

Can one tool do both jobs?

Some teams use SharePoint for files and pages and monday.com for project boards. That works, but you pay twice and people must check two places.

Which is easier for a team that is not technical?

Monday.com is easier on day one. SharePoint can be just as easy to use after someone sets it up well.

Can we start with one and switch later?

Yes, if you keep your data in plain columns and export it to a file. Switching is harder when you rely on many automations.